Our Charter for your Personal Data
WHAT ARE PERSONAL DATA?
“Personal Data” (hereinafter “PD”) are any data relating to you that makes it possible to identify you directly or indirectly.
This can include your username, name, sex, date of birth, postal address or your email.
To ensure optimal use of our services and, in particular, personalised services, you provide certain PD. The provision of certain data is even essential in order to obtain certain services (e.g. tickets for events).
This may therefore include usage data collected automatically when you connect to our website. We store information about your usage using a tracking method, such as a cookie.
Russian Centre for Science and Culture in Brussels, a non-profit organisation under public law with a social purpose, is responsible for the multidisciplinary organising of educational, cultural and artistic events.
We attach great importance to the respect and protection of your PD that we process in the performance of our public mission and services.
We undertake to process your PD in a fair, lawful and transparent manner as required by the Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data (hereinafter “the Law”) and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter “the GDPR”).
This Charter is in keeping with our desire to act in a fully transparent manner and to enable you to improve your user experience.
WHAT CATEGORIES OF PD CAN WE PROCESS?
Your identification data such as your last name, first name, postal address, telephone number(s), email address(es), photo, images recorded, etc.
Browsing data such as IP address, date and time of access, type of domain with which you connect to the Internet, your preferences, etc.
Location Data or other communication-related data.
Sensitive data: we do not process data such as your sexual orientation, religious or political beliefs or data relating to your health or ethnic background.
WHAT ARE OUR SOURCES?
You are our main direct source for collection of PD when you sign up for a newsletter, for example, or when acquiring tickets for our events. We therefore expect you to provide us with correct and up-to-date PD.
Certain PD, such as the pages you have viewed, the date and time that you access our website or your location data, are automatically collected, via the servers visited (when you visit the pages of our website) and from “cookies” placed on our site.
We may also receive your PD from our partners or parties who rent halls or from third parties. This is only possible where you have given your explicit consent, which you may withdraw at any time.
WHAT DO WE DO WITH YOUR PERSONAL DATA?
We collect your PD mainly to establish, develop and manage the contractual relationship surrounding your order for tickets for an event taking place at the Russian Centre for Science and Culture in Brussels (e.g. to manage your booking and keep you informed about the event for which you have acquired tickets).
Subscribing to the newsletter
We collect your PD when you subscribe to our newsletter. You can manage your subscription via our online form.
Satisfaction surveys or market research may be organised on a voluntary basis. You can, of course, choose not to take part.
Some of our concerts or events may be filmed for live streaming or recorded for later broadcast. You may be filmed on such occasions.
Transfer to third parties
Your PD may be provided to the organiser of the event for which you acquired tickets, solely to ensure the smooth running of the event.
We may share your PD with our external providers to the extent necessary for them to provide their services to us. In such cases, we enter into a contractual agreement to ensure compliance with the GDPR.
Verification of the legality of operations
PD may be processed to prevent or detect crime, such as illegal reselling of tickets, infringement of intellectual property rights, electronic payment fraud or other offences.
Processing job applications
If you apply for a position at the Russian Centre for Science and Culture in Brussels, your PD are retained to comply with the application procedure.
Complaints or lost property
Your PD may be used to respond to a complaint submitted to us by you and, where appropriate, to compensate you. The same applies when you lose any personal belongings while visiting the Russian Centre for Science and Culture in Brussels.
Improving our services
Your PD enable us to optimise our services (such as adapting and improving content or navigation on our website), improve the effectiveness of our marketing or advertising campaigns and compile statistics.
They will not be used for any other purpose without your prior express consent, such as for third party advertising or to send you a new newsletter to which you have not yet subscribed.
WHO PROCESSES YOUR PD?
In keeping with the principle of minimisation, only authorised personnel of the Russian Centre for Science and Culture in Brussels have access to your PD.
Our external service providers and contractors
In order to perform certain tasks and provide our services, we use the services of external providers.
This may include, among others, our ticketing system.
We require our subcontractors to provide the same level of protection as we do and that they do not use your PD for purposes other than those specified by us.
They must also have appropriate security measures to protect against unauthorised or unlawful processing of your PD and against accidental loss, destruction or damage of your PD.
They are only authorised to process your PD for the authorised purpose, with the requisite discretion and security.
DO WE SHARE YOUR PD?
With public authorities
Your PD may also be disclosed in compliance with laws or regulations or pursuant to a decision of a competent regulatory or judicial authority.
HOW SECURE ARE YOUR PD?
We are committed to protecting your PD in accordance with the law and the state of the art.
We have therefore implemented appropriate technical and organisational measures to protect your PD. These measures are designed to provide a level of security appropriate to the risks posed by the processing of your PD.
Our IT infrastructure is protected by various technical means such as perimeter security services using firewalls as well as email filtering systems. Several systems have been put in place that permit the backing up of data. In addition, exchanges of data between the various interfaces are encrypted and therefore protected.
Your transactions are also secured through encryption.
In order to prevent unauthorised access or unauthorised changes to data to the greatest extent possible, Russian Centre’s for Science and Culture in Brussels staff, partners or subcontractors only process your PD in accordance with this Privacy Charter.
However, we draw your attention to the fact that we cannot guarantee the security of your PD while being transmitted over the Internet.
We draw your attention to these particular risks connected with the specific nature of the Internet and networks and the fact that information relating to PD may be captured and/or transferred, without your knowledge, including to countries that do not guarantee an adequate level of protection.
FOR HOW LONG DO WE RETAIN YOUR PD?
The Russian Centre for Science and Culture in Brussels only retains your data for as long as necessary for the purposes described above as well as to comply with the statutory data retention obligations applicable to us.
The retention period for PD is generally set at 10 years.
This time period has been decided for practical reasons and to satisfy our accounting obligation to retain data for 10 years and for reasons of technical feasibility.
If you have not shown any activity for a period of 10 years or have not made any contact with the Russian Centre for Science and Culture in Brussels, your PD are deleted, anonymised or stored exclusively for statistical purposes and are not used for any other purpose whatsoever.
YOUR CHILDREN’S PD?
As parents, you are asked to monitor your child(ren)’s usage of his/her/their PD and his/her/their access to the Russian Centre’s for Science and Culture in Brussels online/offline services.
The digital age of consent on the web is 13 years. Children under 13 years of age must therefore declare and acknowledge that they have obtained the prior authorisation of their parents or a legal guardian.
WHAT ARE YOUR RIGHTS?
You have a right of access, a right to rectification (in case of inaccurate data) and a right of erasure of your registration data.
You have the right to object, based on serious and legitimate grounds, to the processing of your registration data.
You have the right to object, at any time, to the use of your PD for direct marketing purposes.
You can submit your request for access, changes, erasure or objection to us by sending a detailed request by email to firstname.lastname@example.org
We will assess the validity of your request and determine the possibility of responding to your request as soon as possible and no later than within one month of receipt of the request.
If necessary, this period may be extended by two months, depending on the complexity and number of requests.
In addition, following your request, the Russian Centre for Science and Culture in Brussels may need to verify your identity to prevent identity theft or abuse. This verification may require the transmission of additional data such as a copy of your identity card.
You can also object to the recording of your usage data via your browser settings.
REMEDIES AVAILABLE AND COMPETENT SUPERVISORY AUTHORITY
In case of a dispute concerning a decision of the Russian Centre for Science and Culture in Brussels or any other complaint relating to the processing of your PD, you may submit a complaint to the supervisory authority free of charge:
BELGIAN DATA PROTECTION AUTHORITY
Rue de la Presse 35, 1000 Brussels
Telephone: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35
CHANGES TO THIS CHARTER
This Charter may be amended at any time as a result of the development of new forms of processing implemented by the Russian Centre for Science and Culture in Brussels or changes to the applicable legislation.
Any change shall enter into force immediately. We therefore invite you to visit this page regularly.
Last updated on 26.06.2020